THE SABER GUILD CHARTER
Article I: Membership Requirements
Article II: Show Requirements
Article III: Costuming Standards (regulations)
Article IV: Code of Conduct
Article V: Saber Guild Organization
Article VI: Honorary Members and Friends of The Saber Guild
Article VII: Disciplinary Action
Article VIII: Elections and Voting
Article IX: Merchandising and Promotion
Article X: Charter Amendment Procedure
Saber Guild is a voluntary not-for-profit costumed performance group of Star War enthusiasts that promotes multi-generational fandom and appreciation of Star Wars through acts of charity, and encourages costuming as canon and custom characters representing the light and the dark sides of the Star Wars Universe.
Article I: Membership Requirements
Saber Guild is an equal opportunity organization and will not discriminate against existing or prospective members on the basis of race, gender, sexual orientation, physical disability, religion or philosophy. In order to gain full membership one must be of legal age and own an approved light or dark side costume from within the Star Wars Universe and own a battle quality lightsaber. Because we are a performance group, we do not accept “gray” characters due to their inherent ambiguity—we must have a clear distinction between light and dark on stage.
Although Saber Guild is a voluntary club, we are not required to permit membership to those who prove to be troublesome or disruptive. Per Article IV of the charter, disruptive or disrespectful behavior will not be permitted and such behavior will result in official membership denial or disciplinary actions, such as suspension and/or expulsion from the club.
1. Official Membership requires a minimum age of 18 or 13 with parent or guardian permission.
- A) Official Membership, also referred to as Full Membership, is defined as legal adults or a person of the age of 13 with the written permission of a parent or legal guardian that is present at all events at all times. Only full Saber Guild members with approved costumes and battle quality lightsabers are allowed to perform in a Saber Guild live show. Forum Members, persons who have joined Saber Guild on the forums only, must be at least 13 years of age. No one under the age of 18 will be permitted to participate in any live action show of any kind without a parent or guardian present at all times.
- B) Forum Members are not Official Members and therefore cannot troop in costume as such at charitable events and conventions, or regularly perform in Saber Guild shows.
- C) Official Members must complete one performance or two troops a year to remain Active Members (exceptions are made for medical disabilities or if a member is military and deployed overseas). If a member becomes Inactive, they must resubmit their costume according to the guidelines outlined in this charter and the posted costume standards. Each calendar year beginning on January 1st and concluding after 14 days, all members will be asked to fill out a census through the Saber Guild Forum listing the last two troops and/or performance they participated in during the previous year.
- D) Special guest performers may be approved on a case-by-case basis by Saber Guild Global Council and/or Global Director.
2. Photo submissions are required in order to become a Full Member.
- A) Photos must be unaltered and of adequate quality to assess accuracy of the applicant’s costume.
- B) Pictures must show the costume in its entirety, with full front, rear and side-views, and are to be void of non-
canon accessories, such as baseball caps and sunglasses. All submission photos must be submitted through the Saber Guild website. Photos must also include the lightsaber as part of the costume.
- C) Exceptions can be made on a case-by-case basis through Saber Guild Global Council approval.
- D) There can be no loosely-hanging objects from the costume.
3. Forum Membership status may be granted to those who do not possess a costume yet and wish to participate in any existing web forums if the following criteria are met.
- A) Prospective member meets the minimum age requirements.
- B) Member adheres strictly to all codes of conduct set forth within this charter.
- C) All Memberships, both Forum and Official, are approved by members of the Saber Guild Council, as described within this Charter.
4. Meetings and Event Planning
There are weekly meetings and rehearsals for Saber Guild shows. Attendance at such meetings is not required for membership. Attendance IS required at weekly rehearsal prior to an event. In order for a member to participate in the event being rehearsed for, however, Local Directors have final decision-making ability regarding who may perform, on a case-by-case basis, regardless of practice attendance. (See Article II for performance and show requirements). There are no monetary dues collected by Saber Guild from members.
Article II: Performance and Show Requirements
1. Performance and Requirements
Lightsabers: The tool of a Saber Guild member. We use them to raise money for charity and bring excitement to our fellow Star Wars fans. This is the cornerstone of Saber Guild and these are the parameters we have set that should result in a safe and spectacular performance.
Sabers: Must be combat ready and performance ready. Blades must be a clear or colored 1″ outside diameter by 1/8″ wall thickness or more. They must be made of polycarbonate. Blades made of acrylic and all other forms of plastics are prohibited. Although round tipped blades are preferred, pointed tips are acceptable, at local director’s discretion. Pointed tips should be dulled if local director feels it may be too pointy. Only LED lit lightsabers are allowed. EL wire or tape is prohibited.
Saber Hilts: Custom metal saber hilts are preferred. They must be combat ready and safe for use by the performer with no sharp metal blades attached. Sound is a positive enhancement, but not required.
2. Performance Area
The performance area must be safe and clear of all obstacles and 16′ X 12′ is the smallest area that should be performed on. Stage is not a requirement but is preferred and should be away from crowds during performances.
Sound systems: A soundtrack is a requirement for all performances—professional PA systems are preferred. Music can be edited or be of a simple Star Wars soundtrack. Microphones are a welcome enhancement and should be either a headset or lapel in nature. Handheld microphones are prohibited.
3. Show Requirements
All Saber Guild lightsaber shows must be choreographed. No live combat shows are allowed. Only Official Saber Guild Members are allowed to perform. Performers must attend a minimum of six of eight scheduled rehearsals prior to a large show and at least the last two rehearsals. The number of smaller show rehearsals and mandatory attendance are at the local directors’ discretion. Special exceptions are allowed for actors to perform or appear with Saber Guild. Any stage combat sequence requires one Saber Guild member to participate. No guest actor is allowed to perform stage combat with another guest actor (i.e. Boba Fett cannot stage punch a Stormtrooper). All choreographed saber duels must be practiced with members on a regular basis and no last minute choreography is allowed unless needed for an emergency.
- A) Children’s Version: NO killing of performers. Use instead a slice of a leg, arm or a saber to the body with a yield from the Sith.
- B) Adult Shows: Performed at conventions and can have death during performances. Saber duels with minors that are not members of Saber Guild are prohibited.
4. Choreography and Choreographers
All lightsaber choreography should be shared with Saber Guild members; no one member has exclusive rights to said choreography. No member of Saber Guild will perform or duplicate the Jedi Academy unless receiving express authorization from LucasFilm Ltd.
Article III: Costuming Standards
Costumed members of Saber Guild represent the Star Wars movies and Expanded Universe, bearing in mind the necessity for each costume to be readily identifiable as a physical representation of the Star Wars Universe. All photos of costumes submitted by Forum Members to be considered for Full/Official Membership are approved individually, on a case-by-case basis, by the Costuming Consular team, following established Saber Guild costuming standards. Representation of Star Wars itself is the primary focus of costume approval.
1. Accuracy makes for a more enriching experience for both our members and their fans. To that end, quality is a requirement. It is the duty of the Council and Local Directors to supply the best resources at their disposal in order to help members reach and maintain these standards.
2. All costumes are subject to Costuming Consular team approval, led by the Membership Director, with final judgment residing with the Saber Guild Council. The Global Council can override the Costuming Consular team’s decision.
3. Some general exceptions to screen accuracy are permitted.
- A) Where screen accuracy is not possible, alternatives may be approved by the Council on a case-by-case basis. All alternatives are subject to Council approval.
- B) The basic requirement for custom characters is the “10 foot” rule. Each costume must look presentable and recognizable from 10 feet away, readily identifiable as a believable character from the Star Wars Universe. The costume must be of professional quality.
- C) Costumes of movie characters (such as Darth Vader, Ob-Wan Kenobi, etc.) must appear genuine, with high attention to detail and accuracy with the recreation of the costume. While there may be set standards of what is required for the costume of a specific character, it shall be understood that approval for Official Membership within Saber Guild with costumes recreating a movie character or Expanded Universe (books, comics, video game, etc.) character is based upon the accuracy and detail of the costume submitted for Official Membership.
- D) Costumes must be functional and not cause a hindrance to the performer or show itself during the course of choreographed performance.
- E) All props, such as lightsabers, blasters, etc., must be battle/stunt-ready.
4. Costumes and makeup must be 100% up to standards. Only theatrical makeup will be allowed, i.e. Reel Creations, Mehron, BenEye, etc. Performance ready costumes only. No loose items on stage or on Performers’ costumes.
Article IV: Code of Conduct
Our members are expected to maintain professionalism and respect toward others, in and out of costume, while representing Saber Guild. Saber Guild recognizes that its costumes represent characters from the Star Wars films and as such, costume-wearers carry the responsibility of portraying these characters professionally and tastefully while in public. For these reasons, all members are prohibited from acting in a manner disrespectful towards the image they are portraying, towards fellow club members, or towards the public at large while in or out of costume at an event expressly organized as a Saber Guild event. Foul language, obscene gestures, and use of alcohol or tobacco are prohibited while in costume in view of the public (children especially) as they jeopardize the club’s image. Any convention or gathering where adult content is prevalent can be considered a private venue and a non – Saber Guild event and behavioral standards may be relaxed. Acting in a threatening or violent manner, sexual harassment or misconduct, theft, and illegal substance abuse are all prohibited as they are unacceptable behavior. This applies to members in or out of costume at Saber Guild events or otherwise. In short, crude behavior is discouraged; threatening behavior is prohibited completely. Members who engage in such conduct may be subject to disciplinary action, including but not limited to temporary suspension and/or expulsion from Saber Guild.
1. There is a zero-tolerance policy in Saber Guild when reports of illegal activity or complaints of inappropriate activity by any of our members, in or out of costume, is received by the Council.
A) Any complaints of criminal activity or inappropriate behavior received by Saber Guild Council about any member of Saber Guild will be reviewed by the Council and dealt with as per Article VII of this Charter.
2. Official Members in costume, and any member of Saber Guild wearing Saber Guild merchandise (refer to Article IX), and persons posting on Saber Guild forums, Saber Guild website and Saber Guild social media are representing Saber Guild as an organization. It is therefore the responsibility of the member representing Saber Guild to remain respectful, courteous, and professional toward other people
- A) Any slandering or negative statements about other members of Saber Guild or Lucasfilm (including celebrities, Lucasfilm staff, etc.) are strictly prohibited. Professional criticism with regards to costuming is permitted, provided no personal attacks are made.
- B) It is understood that all costumers within this organization represent all sides of the Star Wars Universe. All outward gestures, conversation, and mannerisms toward other people, be they other costumers or the public at large, shall be professional and courteous while representing Saber Guild. There can be no exceptions to this.
- C) Members in costume or wearing Saber Guild merchandise, or in any other way representing Saber Guild publicly, cannot engage in for-profit activities and cannot troop together with groups that are for-profit.
3. At no time is any member permitted to allow any person outside of Saber Guild to handle any lightsaber in a manner depicting lightsaber combat. However, members at their own discretion may allow anyone in the general public to handle their lightsaber for photo opportunities. The reason for this rule is to avoid any litigation that could occur as a result of any injury incurred by a child or any non-Saber Guild member, and to protect Lucasfilm property / assets.
- A)The only exceptions to this rule are: Saber Guild is allowed to teach Star Wars movie choreography to participants 18 and over who sign a waiver at public Saber Guild events; and non-members are allowed to be trained in lightsaber combat at private rehearsals/practices.
- B)Saber Guild can also teach kids’ classes with toy lightsabers (not battle-ready) as long as there is no contact and there is parental supervision. Kids’ classes cannot be taught by Darth Vader and classes cannot be called “Jedi Academy” without express permission from LFL.
4. This code is not meant to restrict freedom, but to give fair warning of what behaviors may require action to correct. When out of costume, members are still required to observe reasonable behavioral standards towards fellow club members, as these actions affect one another. Your private life is yours.
Article V: Saber Guild Leadership
Only Active Members of Saber Guild are eligible to hold positions of office in Saber Guild.
1. Saber Guild Global Council
Saber Guild Global Council consists of five (5) positions. In the event that one person occupies two positions on the Council (i.e. AGD and PR are same person), resulting in a split vote, or there is a tie, the vote of the Global Director (GD) will be the deciding vote. Saber Guild Global Council is the overall governing body of Saber Guild, and administrates all Temples, including Temples that are self-governed.
A) The Global Council Members are as follows:
(GD) – Global Director
(AGD) – Assistant Global Director
(PR) – Public Relations / Charity Director
(MD) – Membership Director
(CD) – Conduct Director
Global Council Members:
(GD) – Global Director
In charge of overall operations of Saber Guild, leading member of Saber Guild Global Council, can grant Official Membership to persons submitting costumes, oversees recruiting, applications and special inductions such as Honorary Members. Oversees the maintenance of the main website. Organizes all business relationships between Saber Guild and Council approved vendors. Ensures that all vendors used for Official Member merchandise are first approved by the Council, and will then place orders on behalf of Saber Guild Official Members with the approved vendor for said merchandise. Official Member merchandise cannot be for resale outside of Saber Guild (refer to the Merchandise section of this Charter).
(AGD) – Assistant Global Director
Immediately responsible to the Global Director for assisting with the overall operation of the group, can grant Official Membership approval, assists with recruiting, applications and special inductions, such as Honorary Members. Helps oversee the maintenance of the main website. Organizes all business relationships between Saber Guild and Council-approved vendors, will ensure that all vendors used for Official Member merchandise are first approved by the Council, and will then place orders on behalf of Saber Guild Official Members with the approved vendor for said merchandise. Official Member merchandise cannot be for resale outside of Saber Guild (refer to the Merchandise section of this Charter).
(PR) – Public Relations Director
Club liaison to media and other organizations, tasked with representing Saber Guild to Lucasfilm and other entities, as its official ambassador.
(MD) – Membership Director
Welcomes all new forum members and new official members to the club and makes sure that costuming standards are upheld. Leads the Costuming Consular team.
(CD) – Conduct Director
Monitors Saber Guild forums, events, and meetings; ensures that posts on forums and social media are on topic and members are within behavioral guidelines. Conduct director is also tasked with sending emails to members regarding conduct, including, but not limited to, suspensions, expulsions, end of suspension, and other disciplinary actions, as deemed necessary by Saber Guild Global Council.
B) Global Costume Consulars
(GCC) – Global Costume Consular
Global Costume Consular is an official member appointed by the Global Council and the Membership Director (MD).
The GCC appointment shall be for a one year term beginning July 1st ending June 30th or until a GCC is removed or resigns.
- Procedure for Appointment: Each June 1st, the application process will open for consideration for any anticipated vacancies. Incumbent GCCs do not need to reapply if they wish to continue their tenure for an additional year. The pool of applicants for consideration for GCCs will come from official members that have served as a Temple LCC. Applying LCCs must not have had any disciplinary actions within the last 12 months to qualify. Applying LCCs will need to write up a short narrative explaining their experience and interest in becoming a GCC and submit it to the Membership Director no later than June 15th. The Global Council will then rate and rank the applications by June 25th. A selection will be made by June 30th. Those selected will be appointed on July 1st to begin their one year term. An appointed GCC may continue acting in their role as LCC for their Local Temple (see paragraph ii).
- Duties for the GCC: The GCCs are overseen by the Membership Director. The GCCs are responsible for the approval of costume submissions from Local Temples. The GCCs will monitor the Official Member Submission Forum on the Saber Guild Forums. The GCCs are responsible for the evaluation of costumes that are submitted for consideration. The GCCs are responsible for assisting in the establishment of new costume standards and updating the existing standards. The GCCs are responsible for providing constructive feedback on all costume submissions with the exception of submittals from their own local temples. The GCC should assist the LCCs in answering initial costume design questions, materials selection, costume component selections, and all costume standards questions.
- The GCC appointment does not qualify individuals for Global Council positions. One year of Local Temple leadership experience is still required for any Global Council position.
2. Saber Guild Global Senate
Saber Guild Global Senate is composed of all local directors and assistant directors from the local temples (see below). Each director will have access to the Senate forum to discuss, vote and suggest policies to the Global Council. The Global Council will then ratify or veto the decisions, results and suggestions. The Global Senate will have one collective vote when the Council proposes any changes to the charter or costuming standards.
3. Saber Guild Temples: Different areas throughout the world are grouped into sections called
“Temples.” As Saber Guild membership continues to grow globally, more Temples will be created to cover smaller land areas.
- A Saber Guild Temple will consist of five or more official members, including an elected local director and (at the temple’s discretion) an assistant director. Temples with 10 or more official members must elect a director and assistant director. Temples with 15 or more official members must elect a director, assistant director and a stage director; however, a temple of less than 15 members can elect a stage director if they choose. Elections occur as per Article VIII below.
- Three or more official members in an area will be termed a “Squad”. Squads and areas with less than three official members will report directly to Saber Guild Council.
- Temples will be divided by state unless or until: the Temple requests a further division of territory; the Temple requests an expansion of territory; a new prospective Temple requests formation. All requests will be decided by Global Council vote. Members should choose one Temple as their “primary Temple” where they will attend the majority of their rehearsals and events. While all members are free to attend rehearsals and events at multiple Temple locations, their primary Temple is the Temple where they will vote and be eligible to run for leadership positions.
- Saber Guild Temples can ONLY be granted if approved by the Global Council. The Global Council holds all rights to accept or deny request for official Temple creation.
4. Saber Guild Temple Leadership
Local Temple Leadership consists of three positions (when Temples have 15 or more members). In the event that one person occupies two positions within the Local Temple Leadership (i.e. the ALD and LSD are same person), resulting in a split vote or a tie, then the vote of the Local Director (LD) will be the deciding vote.
A) Local Temple Directors are as follows:
(LD) – Local Director
(ALD) – Assistant Local Director
(LSD) – Local Stage Director
Local Club Directors
(LD) – Local Director
LD is in charge of Local operations of the Local Saber Guild Temple, oversees all weekly meetings / practices.
(ALD) –Assistant Local Director
ALD assists the LD with Local operations of the Local Saber Guild Temple and assists with all weekly meetings / practices.
(LSD) – Local Stage Director
Oversees and orchestrates the mounting of a Saber Guild production and ensures the quality and completeness of the production. LSD leads the members of the creative team to realize their artistic vision for a performance.
B) Local Costume Consulars
(LCC) – Local Costume Consular
The Local Costume Consular is an official member appointed by a Temple’s Local Director. The LCC is a required position for all temples and squads with at least three official members. The Local Director should appoint an official member who has experience in costuming or is willing to learn costuming. The duties and responsibilities of this position may be assumed by the Local Director, Assistant Local Director, or the Local Stage Director if there are no willing members to be appointed.
- Duties for the LCC: The LCC is responsible for the submission of costumes from their Temple to the Global Costume Consulars (GCCs) via the Official Member Submission Forum on the Saber Guild Forums. The LCC acts as a liaison between the Temple and the GCCs. The LCC is responsible for the screening of costumes prior to submission. The LCC should assist members (both official and unofficial) in answering initial costume design questions, materials selection, and costume component selections. If the LCC does not have access to such information, the LCC is to consult with the GCCs prior to having the member commission, purchase, or start work on the costume . The LCC is responsible for enforcing the Saber Guild Costume Standards within their Temples.
- The LCC appointment does not qualify individuals for Global Council positions. One year of Local Temple leadership experience is still required for any Global Council position.
5. Saber Guild Secretary
The Saber Guild Secretary is an Active Member, not a current Global Council member or in local leadership, appointed by the Global Council from a pool of nominees offered by the Senate. This is a non-voting position, and the Secretary will not be eligible for election to the Global Council unless they were previously in Global or Local leadership for one year. Responsible for taking notes at Global Council and Senate meetings, and then posting notes afterwards. Responsible for drafting new charter language once agreed upon by the Global Council for vote by the Senate. Responsible for scheduling Council meetings in advance of monthly Senate meetings, putting out a call for Senate agenda items and compiling the agenda in advance of Council meetings, then compiling and posting the Senate agenda every month.
Article VI: Honorary Members and Friends of The Saber Guild
As defined and outlined below, Saber Guild bestows two different types of recognition to Star Wars alumni, and those that have been of invaluable assistance to Saber Guild: Honorary Friends and Members of Saber Below is the induction process for Honorary Members, and Friends of Saber Guild, as well as how each category is defined:
The process will take about eight weeks of preparation. If you know of a convention or appearance near you (at least two months ahead of the current date) of a Star Wars celebrity, Lucasfilm personality, Star Wars author, or any alum of the Star Wars saga, you may have the privilege of inducting them as an Honorary Member in Saber Guild, with Saber Guild Global Council approval first.
1. “Friend of Saber Guild” can be anyone that has directly impacted the promotion of Star Wars and/or Saber Guild in a positive way. Friends of Saber Guild can also be children that Saber Guild has also had an impact upon, such as children of the Make-A-Wish foundation, children that are hospitalized and / or that have special needs, etc. Parental approval is required before a minor can be approved for such appointment. If you wish to nominate someone, you must be a full costumed member of Saber Guild, which means you are an adult and you have a costume that has been approved for full membership. Again, this process will take eight weeks; you must notify a member of the Council, preferably the GD or the AGD, of your intent to induct the person of your choice. The Council will then decide whether to approve the person for Honorary Friend of Saber Guild status. Once the Council approves the person selected for such status, you are the “sponsor” or “presenter” to the person you have selected. You will be mailed or delivered to in person (if applicable) a printed and signed certificate with plaque by Saber Guild Global Council. You will be responsible for purchasing these items (these are inexpensive). Your next responsibility is to attend the convention, arranged meeting, or other event that your selected recipient will be attending. You will need one extra person to photograph you presenting the plaque to the recipient. It is not required, but highly recommended, that you perform this action while in costume and that at least one other member is with you, also preferably in costume. This will present a much more photogenic and official atmosphere to the person being honored. One photograph of the person(s) being honored receiving the certificate from the presenter is required. Email the photograph to the Council and it will be posted on our When you present the plaque to the intended recipient, you (the presenter) are required to give a very short, specific statement detailing why the honor is being bestowed. More than likely (almost always, and preferably), the person being honored will be surprised, as these presentations are most often done without the recipient’s knowledge of your intent to induct them. Your statement to them at the time of presentation can be anything you want to say, however, should be modeled along these lines:
“We, the members of Saber Guild, a Star Wars costuming performance organization, in gratitude for your contribution to the Star Wars movies (and/or our club, if applicable), would like to honor you with an honorary membership in our group. Please accept this as a token of our appreciation for your work.”
2. Other organizations considered Friends of Saber Guild are the 501st Legion, Rebel Legion, The Mandalorian Mercs Costuming Club, The Dark Empire, The Dark Alliance, The Jedi Assembly, The Twin Suns, R2 Builders, and LMB (Leia’s Metal Bikini) members.
Article VII: Disciplinary Action
Saber Guild is a volunteer-based costuming and performance organization created for the joy and celebration of Star Wars. This charter has been created in order to ensure a safe, just, and enjoyable experience for its members and to preserve the best interests of the Star Wars franchise, its fandom, and the general public, against complications internal or external. Should any violation of our Code of Conduct occur, corrective courses of action will be taken, as outlined below.
1. Classification of Charter Violations and Corrective Measures
When a complaint is received by the Council about a Saber Guild member, or if a Council member observes a Saber Guild member in violation of this Charter, the complaint or violation will be classified as one of two categories and dealt with as indicated. The disciplinary action process for any violation of this Charter shall not exceed a period of 10 days from the date the accused Member is informed of any allegations or complaints against them. Should that time lapse, any complaints or allegations will be automatically dismissed. All violations, minor or major, will be treated confidentially while the disciplinary process is in motion. No details of any complaint or violation will be shared outside of the Council. The outcome of the process will not be announced, unless there is an absolute need for the public to be informed.
A) Infraction: a minor offense, consisting of false statements, insulting another Saber Guild member, etc. Aninfraction is any violation that does not do damage to other people or to the image of Saber Guild directly, although it may have the possibility to do so if left uncorrected. Repeat complaints or violations of this Charter may be deemed as a more serious offense, and upgraded to the Malfeasance category.
- I. An Infraction shall be addressed by the Global Director (GD) and Assistant Global Director (AGD). If both are in agreement, the disciplinary action for the violation will be carried out without further deliberation. If bothare split, then a third Council member will be required to make a deciding vote.
- II. The disciplinary measure for any Infraction of this Charter will range from a minimum of 30 days suspension of Saber Guild Forum or Official Membership, to a maximum of six months, depending on the decision of Council members addressing the matter. No posting in Saber Guild Forums or private social media groups will be permitted by the suspended member during the suspension period.
B) Malfeasance: a major offense, consisting of a crime, or serious complaint or charge that directly causes damage to another Saber Guild member, and/or the image of Saber Guild itself. Any inappropriate or unprofessional behavior toward another person while representing Saber Guild can be considered a Malfeasance violation of this Charter.
- I. A Malfeasance will be addressed as follows: One member of the Council will be assigned to investigate the complaint, and verify that a situation in fact occurred to warrant the complaint. It will be the duty of the Public Relations / Charity Director (PR) in this situation to advise all parties involved of the confidentiality of the matter, and that said matter is being corrected pursuant to this Charter.
- II. In instances of one or more severe complaints resulting in a Malfeasance, or multiple Infractions resulting in a Malfeasance, the Malfeasance(s) will first be investigated as aforementioned. During the investigatory period, the accused Member will be informed of the complaint(s) against them, and will have the opportunity to submit a written rebuttal to refute any allegations against them, should they wish to do so. The time allotted for a written rebuttal to be submitted shall not exceed 72 hours.
- III. Once the rebuttal is received, if one is submitted, a Tribunal shall be formed of the five Council members. The Tribunal will also appoint a moderator from local leadership. If a Council member is the accused, the tribunal will be made up of the most impartial Local Directors, who will be chosen by the rest of the Council. The Moderator, however, can be a Council member or Local Director. The Tribunal Moderator will have no influence on any decisions made by the Tribunal, but will ensure that an unbiased decision is reached by the
- IV. The Tribunal will deliberate on the complaints against the Saber Guild Member accused of Malfeasance against the written rebuttal submitted, should there be one. Deliberation must also take into account the severity of any accusations, the validity of such accusations, and ramifications (if any) to Saber Guild, should the Malfeasance accusation(s) be dropped.
- V. It will be the duty of either the Conduct Director (CD) or the Tribunal Moderator to inform the Saber Guild Member accused of Malfeasance of the Tribunal’s final judgment. The decision reached by the Tribunal is final, and cannot be undone. The right shall exist for the Saber Guild Member accused of Malfeasance to request another Tribunal hearing six months after the date the final judgment is rendered, however, a second Tribunal hearing is not guaranteed.
- VI. Disciplinary measures for Malfeasance violations of this Charter shall range from a minimum six months suspension of Membership and Forum posting privileges, to a permanent ban from Saber Guild. The Disciplinary Action goes into immediate effect when the accused Member is informed of the Tribunal’s final decision, via email, instant message, telephone, or any combination thereof.
- VII. If a Local Director is found guilty of a Malfeasance, the Council can call an off-cycle election. If the removal of any Official Member due to a Malfeasance judgment leaves only four Official Members of a Temple, the Temple has a six-month grace period to remain a Temple and recruit new members.
3. Zero Tolerance Policy
As stated in Article IV of this Charter, Saber Guild maintains a policy of zero tolerance against reports of criminal activity, or complaints of inappropriate conduct of our members toward members or other people. Such reports or complaints received about any Saber Guild member while representing Saber Guild will be treated as Malfeasance Violations of this Charter.
4. Vote of No Confidence
A) This procedure is designed to maintain order within leadership. A “Vote of No Confidence” may be called against any Member in a leadership position by another Official Member, should it be determined that a leaderis not performing their duties adequately pursuant to this Charter. Only members of the Saber Guild Council may call a “Vote of No Confidence” against another Council member. A “Vote of No Confidence” must be seconded by another Official Member before the procedure may take place.
B) Vote of No Confidence procedure When an Official Member feels that any Member in a leadership position of Saber Guild is not performing their duties adequately enough to satisfy the requirements of that office, the Official Member may call a “Vote of No Confidence” in one of two ways: At a regular meeting or in a private forum, the Vote of No Confidence is declared against a specific member; the reasons why must also be stated. The declaration must then be seconded by another Official Member who agrees that the reasons for declaring the vote are valid. In either scenario, the Council must vote on the matter or call for a Local vote immediately, or set a specific date and time for the vote to take place, in order to investigate the validity of the accusations made, should it be deemed necessary. Once the vote is completed, the Member must be informed within a 72-hour period. If a leader is removed by a Vote of No Confidence, the Council can call an off-cycle election. If the removal of a leader leaves only four Official Members in a Temple, the Temple has a six-month grace period to remain a Temple and recruit new members.
Saber Guild Forum Members and Official Members alike must remember to be professional and respectful at all times toward others while representing Saber Guild in costume, or while posting in our forums.
Article VIII: Elections and Voting
Saber Guild recognizes a democratic practice in the selection of the leadership roles within its organization. The following is a description of the election and voting procedures to fill these offices. Elections for all positions are held as follows.
1. Elections and Voting Procedures for Offices.
A) Notice of upcoming elections will be posted on the forums and be sent out by a mass email at least one week or more prior to the election by the Council. However, notification of any elections to individual members of a Temple is ultimately the job of Local Director (LD). The Local nomination and election cycle will begin on October 1st of each year. Nominations will be open for one week, followed by one week of Q&A and one week of voting if necessary. All Council nominations and elections will begin on April 1st every three years and follow the same process.
B) The Council and Local leaders are nominated and elected by a simple majority vote of the Active membership. Candidates for any position must be nominated and seconded, and then accept the nomination to be included in the election. All nominations and voting is conducted in special threads on the forums for the specific election taking place. Only Saber Guild Active Members are eligible to vote in elections.
C) Local leadership is elected in the same manner, but nominations and elections are limited to a member’s primary temple. The nominated leader can only run for positions within their primary temple.
D) When a new Saber Guild Temple is formed, or when an elected officer resigns or becomes otherwise unable to fill their post, the Global Council will immediately call for an off-cycle or “emergency” election. Likewise, if a temple experiences growth (i.e. they have their 10th or 15th member approved), an off-cycle election will be called to fill the new post. However, if any of the above scenarios occur two months or less before the regular election, the election will proceed as scheduled with no emergency election.
A) All nominations must be seconded and accepted. A member may nominate themselves and that will require a second and third nomination. Elected officers must post their desire to seek another term or decline to seek another term (no response is considered a decline). No second is required for elected officers. Any officers who were not elected in the previous election cycle must run for election and be nominated and seconded (or receive a third nomination if they nominate themselves).
B) If no nominations are made for a particular office, then the officers holding these positions will remain in office.
C) If a standing Local Director (LD) does not seek another term and no nominations are made for that temple, the Assistant Local Director (ALD) must accept or decline being promoted to Local Director (LD). If the Assistant Local Director (ALD) declines (no response is considered a decline) then the Council is empowered to assume governance over the Temple until new Temple leadership can be formed.
D) Global Council membership requires a minimum of no less than one year of Local Temple office.
E) Any member of the Saber Guild Global Council that was not elected in the previous election cycle will need to run for election and be nominated and seconded (or receive a third if they nominate themselves) for the position they currently occupy at the next scheduled election should the Global Council Member desire to remain in office.
Article IX: Merchandising and Promotion
Saber Guild is a not-for-profit organization, and does not seek to gain financially in any manner. Club merchandise can only be sold to Official Members at cost, as outlined below. All products bearing the Saber Guild logo are not to be sold under any circumstances to the public. The products that bear this logo include club banners, promotional flyers, club patches, temporary tattoos, club rings, club challenge coins, club T-shirts, club hats, Honorary Member / Friends of Saber Guild Certificates, club trading cards, and the Saber Guild website.
Article X: Charter Amendment Procedure
This Charter was designed to be amended, as deemed necessary by the Saber Guild Council. A majority vote of the five-member Council shall be required on all decisions pertaining to amendments of this Charter. Local Leadership can expand upon the Charter for the creation of Local additions but must have approval from the Council and cannot change the intent of any article with their Local additions.